Administration Specialist/Guest Coordinator
Kraków, Małopolskie, Poland
8 d. temu

We are an international pioneering technology leader that is writing the future of industrial digitalization. We have built up a world-

class Global Business Services (GBS) organization, with the largest center located in Krakow. The backbone are our Shared Functions, which ensure that our GBS colleagues can focus on delivering maximum value to our customers.

To strengthen our Administration Team, we are looking for Guest Coordinator with excellent organizational and communication skills.

Seize this unique opportunity and grow together with the rapidly developing organization!

Tasks :

  • Providing general office administration services including guest coordination and other processes
  • Acceptance of booking of conference rooms
  • Coordination of conference rooms preparation
  • Organization of internal and external meetings / events according to request
  • Ordering catering for meetings and events
  • Cooperation with local receptions
  • Cooperation with external suppliers, building security and reception
  • Guest list preparation and sending
  • Providing daily support for Administration Team
  • Requirements :

  • Bachelor's / Master’s degree
  • Very good English, both written and spoken
  • Very good knowledge of MS Office tools : Word, Excel, Power Point, Share Point
  • Minimum 1 years of experience in a similar position
  • The ability to use a computer and office equipment
  • Excellent organizational and communication skills with the ability to prioritize effectively
  • Problem-solving attitude, process oriented, able to work within deadlines
  • Positive approach and stress resistance
  • Ability to work in a team
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