Regulatory Strategy and Business Change division is looking for 2 dedicated and skilled individuals for the position of Personal Assistant to join the team in Wroclaw.
You will be working closely with Senior Management and Directors and reporting directly to a senior Personal Assistant based in Zurich.
Key responsibilities include :
Calendar management :
Responding to and creating new meeting requests for London Director as required, in a timely fashion
Providing assistance to other senior-level staff on ad-hoc basis
Liaising with external stakeholders
Liaising with other Personal Assistant's to schedule meetings
Travel bookings management :
Researching and booking (flights, hotels) via Concur site / Global Travel team (UK AMEX)
Managing / processing all travel expenses / receipts through Concur / MyShop as required
Other Ad-hoc tasks e.g. Flight Rewards Programme applications as required
Administrative tasks :
Booking meeting rooms, VC rooms and / or equipment as required
Managing and creating Distribution Lists for internal communications
Processing Myshop invoices
Ad-hoc requests :
Booking and organizing catering for internal events
Booking external venues as required
Organizing building and access for visiting staff
Booking taxi transportation as required
Resolving Director’s technical issues remotely
Open to discussing flexible / agile working.
You have 2-3 years of experience as a Personal / Business Assistant or in administration
You are fluent in English (written and spoken)
You are able to convey clearly through written and verbal communication
You are able to work independently, you are self-motivated, task oriented and good in problem solving
You are familiar with work as part of a global team
You have strong communication skills - you are polite and calm but professional, comfortable liaising with senior management
You gave the ability to prioritize and organize your daily / weekly tasks / handle ad-hoc tasks that require immediate action
You have strong organizational and planning skills, as well as attention to details
You are discreet, proactive, resourceful and flexible
You have knowledge of MS Office tools (Outlook, SharePoint, Excel and PowerPoint in particular)
Your familiarity with MyShop and Concur will be considered as a bonus
Your prior experience in the finance industry / PA role would be a plus
Previous work with senior-level officers would be beneficial
Private medical care
Training and development
Language training course
Family nursery and kindergarten funding, gift vouchers for Christmas
Health promotion : Multisport card, sporting events and groups within Credit Suisse (skiing trips, football team, running team, tennis training course etc.)
Employee discounts on various products and services (event tickets, consumer products, etc.)
Employee Referral Program
Flexible work schedule and working from home (home office)
If you apply for this role this means you agree with the following statement :
Through my application for a role with Credit Suisse (Poland) sp. z.o.o. (the Company) I hereby authorize the Company to process my personal data for the purposes of job recruitment.
Furthermore I declare that I am aware of the voluntary submission of data and I am informed about the right to access the data and the right to correct it, pursuant to the Personal Data Protection Act of 29 August 1997 (Journal of Laws Dz.
U No. 133, item 883) . I authorize Company to process my personal data for future recruitment processes.
Furthermore, I authorize Credit Suisse Group AG and its’ affiliates, Taleo (UK) Limited, cut-e AG Kleiner Burstah 12 and milch & zucker The Marketing & Software Company AG to process my personal data.
Credit Suisse and affiliates registration details.-
Credit Suisse (Poland) sp. z.o.o Registered office 1 Icchoka Lejba Pereca Street, 00-849 Warsaw
Credit Suisse Group AG Registered office - Paradeplatz 8, 8001 Zurich, Switzerland and its’ affiliates
Taleo (UK) Limited Registered office - 78-586 Chiswick High Road, London W4 5RP, United Kingdom,
Cut-e AG Kleiner Burstah 12 Registered office - 20457 Hamburg, Germany and
Milch & Zucker The Marketing & Software Company AG Registered office - Küchlerstraße 1, 61231 Bad Nauheim