Office Assistant
Boston Consulting Group
Warsaw, Poland
4 d. temu

WHAT YOU'LL DO

You solve problems before anyone knows that a problem exists! As an Office Assistant, you will serve as the first point of contact for all clients and visitors of the Warsaw office.

The primary responsibilities include greeting visitors, operating the switchboard to route incoming calls, communicating effectively and professionally with BCG staff and outside callers, maintaining the general appearance of the reception area, assisting with building service requests, and performing other administrative tasks as necessary.

You can expect a never-boring job, where you will ensure that our office is well-supplied, our branded materials delivered, our candidates and guests experience smooth processes.

YOU'RE GOOD AT

  • Professional reception and support of clients and visitors to the office
  • Daily logging, sorting and distribution of incoming / outgoing mail and deliveries
  • Placement of orders (e.g., for office supplies) and review of invoices
  • Conference room management, including coordination of catering and conference room
  • Administration of cash box, storage spaces, and keys
  • Facility maintenance (e.g., reporting minor issues to landlord)
  • Performance of additional administrative tasks as required
  • YOU BRING (EXPERIENCE & QUALIFICATIONS)

  • In progress education or a graduate degree
  • Prior experience as a receptionist or work experience in a similar position would be a plus!
  • Organisational skills to assist with all the behind-the-scenes magic while providing creative solutions, driving our high-level customer service, and positively impacting our client work
  • Very good command of English
  • Computer proficiency : Windows applications (Microsoft Word, PowerPoint, Excel, Outlook)
  • YOU'LL WORK WITH

    You'll be working and make up one team with our other Office Assistants. You will be reporting to the Office & HR Operations Manager in the Warsaw Office.

    You'll be working with other functional support team members from Marketing, Recruiting, IT, etc. The team is very collaborative and enjoys learning and mentoring each other.

    Your manager will be a great resource for support and troubleshooting.

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