receptionist
Tech Data
Warsaw, Poland
1 min. temu

Job Purpose :

To provide an efficient, professional and courteous front of house service connected with all visitors, vendors, employees and callers in line with the corporate guidelines.

Responsibilities :

  • Ensure the reception desk and Switchboard are manned at all times to ensure that visitors / callers are greeted promptly;
  • Welcome visitors in a professional manner, assist them to sign in / out , ensuring they are aware of the company evacuation procedure;
  • Provide assistance to vendors on arrival ensuring that access control and WiFi passes are issued where appropriate;
  • Work as part of the Switchboard team answering incoming calls and redirecting accurately within the company standard of 3 rings;
  • Provide assistance with booking service for meeting rooms;
  • Ensure that all staff are issued with proximity passes encoded appropriately. Maintain stocks of the equipment required to produce those passes;
  • Liaise with Security Officer at both start and end of shift notifying of any out of hours incidents and other ad-hoc requirements;
  • Accepts flexible work schedule necessary for uninterrupted service to visitors / callers;
  • Communicate effectively with visitors, callers and colleagues;
  • Ensure that stationery stocks and front of house consumables are maintained keeping orders to both a minimum cost and footprint;
  • Maintain stocks of headed paper and business cards as required via the work log process;
  • Demonstrate teamwork by co-operating and assisting colleagues as needed;
  • Report any suspicious behaviour of visitors and staff to the Facilities Manager;
  • Assist the Facilities Manager when requested;
  • Maintain own working area, to ensure it is clean, tidy and in good shape; report defective equipment via the work log process;
  • Continuously seek to endeavour professionalism in own job function;
  • Provide holiday / sickness cover in the absence of the Post Room Assistant in daily invoice processing and any postal duties.

    Knowledge Skills and Experience :

  • Excellent communication and interpersonal skills;
  • Smart appearance and pleasant persona;
  • Able to work under pressure using own initiative in a methodical manner;
  • Professional and mature attitude;
  • Previous switchboard / reception experience;
  • Good level of education.

    LI-POST

    Cultural Competency Requirements :

  • Within Tech Data diversity is one of our fundamental shared values. We are a multi-cultural environment and we pride ourselves on being a welcoming place of work where we celebrate inclusion and champion people from a multitude of backgrounds.
  • Join our team to connect the world with the power of technology!

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