Senior Capital Program Coordinator
JLL
Warsaw, POL
‎17 godz. temu

JLL title : Senior Capital Program Coordinator

Account Specific Title : Senior Capital Program Coordinator

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 77,000 individuals.

And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best.

We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

Role Purpose

The role is part of a JLL team working closely with one of our most dynamic & fast-growing Clients from the online retail industry.

JLL partners with the Client to deliver a wide range of corporate real estate services.

We are seeking Senior Capital Program Coordinator based in Warsaw for our client-dedicated Program Management team. It is a hybrid role, combining elements of Project Management and Quality & Best Practice functions.

The person in this role will perform a wide range of supporting and organizational activities as the demand arises, aimed at ensuring timely and accurate delivery of most prestigious projects.

The ideal candidate for this position is highly organized, result oriented and proficient in internal project delivery methodology.

This role supports Capital Program Group to deliver high-risk, high-value projects in the Client’s Corporate Real Estate (CRE) portfolio across EMEA and to drive improvements on operational level to meet Account’s contractual obligations and continuously raise the bar for outstanding service delivery.

What this job involves

  • Assist fellow CPG Program Managers (CPMs) with coordinating various project-related administrative tasks. Accompany and help to shape projects from their initiation, support timely delivery until full administrative project close out.
  • Support CPMs in coordination and timely execution of project documentation and reporting, also between client’s Procurement, Finance & Accounting, Legal departments and 3rd party vendors as required, to ensure compliance with the document control structure and client’s policies and processes.

    Proactively flag if any risks are foreseen. Monitor risks closely and support relevant teams in resolving them (whether project or process related).

    Support CPMs in compliant cost & finance management, driving timely PO issue, invoice payments to vendors and final account reconciliation.

    Support with any other organisational & administrative tasks, particularly aimed at sustainable delivery during absence & travel of CPMs.

  • Support QBP with leading continuous improvement in centralization & standardization of CPCs projects coordination to elevate collaboration between CPMs and CPG P&O (Performance & Operations) and S&C (Strategy & Control).
  • Demonstrate proactive focus on meeting client and project requirements in a timely and cost effective manner.Enhance & streamline knowledge sharing and collaboration between CPG and SSC departments / teams, develop structure to document and promote best practice.

    Regularly contribute to or lead initiatives / projects to elevate CPG BAU towards operational excellence in line with Change Governance and EGREFO PM methodology.

    Investigate opportunities to become POC in area(s) of expertise aligned with your Manager. Proactively lead or contribute to documentation and control of processes, data-driven analysis of trends and / or root causes to drive simplifications and improvements.

    Use and promote technology platforms to monitor, coordinate and report on progress and support CPMs performance.

  • Contribute to continuous improvement in Serviced Office and / or Exit Project delivery as Program Manager. In alignment with Program Lead, proactively shadow fellow CPMs in project delivery and under their supervision undertake project management responsibilities to deliver projects / elements of projects.
  • Ensure all participants and stakeholders in managed projects are managed to deliver to parameters agreed in project charter and in adherence to contractual obligations (KPIs, SLAs).

    Ensure proper organization, supervision, financing, documentation and reporting (to internal and external Stakeholders) on managed projects, so they comply with Client’s and JLL’s policies and procedures.

    As Client interface in managed projects, ensure Customer expectations are managed and met.Overall control over invoicing and cost management of managed projects.

    Ensure all necessary internal and external project approvals / permits are sought and governance processes are followed for managed projects.

    Ensure compliance with appropriate legislation and EHS guidelines in respect to managed projects.Ensure acceptance of the works in managed projects.

    Proactively feedback QBP Team on opportunities to streamline internal program management processes and contribute to or lead initiatives for improvement.

    Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

    Sound like you? To apply you need :

  • Minimum 3 years experience in commercial real estate area, preferably in multi-cultural, fast-paced corporate environment.
  • 1-2 years practical experience in real estate support role for project / construction management is required.
  • Bachelor or Master Degree - in Business Administration, Finance, Construction, Legal or related field is required.
  • Sound understanding of terms and conditions, preferably related to procurement / vendor management of construction projects.
  • Sound knowledge of CPG project delivery methodology and procedures is a plus.
  • Excellent Time Management - proficiency in handling multiple projects and tasks simultaneously. Strong planning & organizational skills to prioritize work and perform under time pressure to meet tight deadlines.
  • Attitude to accept responsibilities, work autonomously to make things happen as required, but also participate as a team member within the business unit.
  • Strong analytical skills - proficiency in data gathering, information monitoring, problem assessment and problem solving.
  • Project Management - proficiency in use of the standard tools for project management. Capable to identify need of escalation.
  • Strong interpersonal skills with ability to win trust and collaborate with remote project teams and stakeholders in-house and external.
  • Strong written and verbal communication - very good English is essential and required.
  • Well-mannered behaviour and high business ethics.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) is required.
  • Flexible with work hours and travel if needed.
  • What you can expect from us

  • You’ll join an entrepreneurial, inclusive culture. One where we succeed together across the desk and around the globe.
  • Where like-minded people work naturally together to achieve great things.

  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
  • We’ll offer you a competitive salary and benefits package.

  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
  • Apply today!

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