Office Coordinator
Estee Lauder (Poland) Sp. z o.o.
Warszawa, Warszawa, mazowieckie, Polska
6 d. temu
source : Pracuj.pl

Office Coordinator

Miejsce pracy : Warszawa, Warszawa

Your responsibilities

  • Reception coordination
  • ELC property administration : Mobile phones; Data / Voice cards, office access cards; taxi cards, furniture, other office equipment, parking spaces
  • Office space organization and administration (new workplaces; Workplace's relocation coordination and concept, repairs coordination)
  • Corporate finance and procedures duties - execution : design and implement office policies and procedures, develop, review new or improved administrative (Mobile, T&E) and IT procedures
  • Administrative costs controlling (describing all administration related invoices and specifications creation / verify invoice amount with contract / detailed control of : mobile phones billings, taxi bills, courier services, business travel invoices);
  • Facility management coordination with building management : maintenance works, PPOŻ procedures, etc.
  • Close cooperation with Purchasing Department in terms of : agreement administration in Ariba Contract Repository, external vendor coordination (Janitorial services, Office supplies, Office services), PPE usage control (masks, desinfection, hand sanitizers and gloves)
  • New employee onboarding coordination : IT and Admin scope (welcome pack)
  • Concur Travel Tool POC
  • Our requirements

  • At least 1-2 years of experience on the similar position
  • English on the level of casual communication
  • Experience in SAP / Ariba will be preferable
  • Excellent time management, problem solving skills and experience working under time pressure
  • Very good at MS Office, especially Excel
  • High level of independence in action
  • What we offer

  • flexible working conditions (hybrid)
  • private medical healthcare
  • co-financing for sports carnets
  • discounts for corporate shopping
  • great atmosphere
  • international and inspirational team
  • Benefits

  • sharing the costs of sports activities
  • private medical care
  • remote work opportunities
  • flexible working time
  • corporate products and services at discounted prices
  • coffee / tea
  • drinks
  • holiday funds
  • birthday celebration
  • employee referral program
  • one shorter working day
  • Estee Lauder (Poland) Sp. z o.o.

    Estēe Lauder Companies jest jedną z wiodących firm kosmetycznych utożsamianą z doskonałą jakością usług oraz innowacyjnymi produktami najwyższej jakości, posiadająca w swoim portfolio między innym takie marki jak : Estee Lauder, Clinique, MAC, ADF, Bobbi Brown, La Mer, Smashbox, Bumble and bumble, Origins, GlamGlow, Jo Malone London.

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