Office Coordinator
Miejsce pracy : Warszawa, Warszawa
Your responsibilities
Reception coordination
ELC property administration : Mobile phones; Data / Voice cards, office access cards; taxi cards, furniture, other office equipment, parking spaces
Office space organization and administration (new workplaces; Workplace's relocation coordination and concept, repairs coordination)
Corporate finance and procedures duties - execution : design and implement office policies and procedures, develop, review new or improved administrative (Mobile, T&E) and IT procedures
Administrative costs controlling (describing all administration related invoices and specifications creation / verify invoice amount with contract / detailed control of : mobile phones billings, taxi bills, courier services, business travel invoices);
Facility management coordination with building management : maintenance works, PPOŻ procedures, etc.
Close cooperation with Purchasing Department in terms of : agreement administration in Ariba Contract Repository, external vendor coordination (Janitorial services, Office supplies, Office services), PPE usage control (masks, desinfection, hand sanitizers and gloves)
New employee onboarding coordination : IT and Admin scope (welcome pack)
Concur Travel Tool POC
Our requirements
At least 1-2 years of experience on the similar position
English on the level of casual communication
Experience in SAP / Ariba will be preferable
Excellent time management, problem solving skills and experience working under time pressure
Very good at MS Office, especially Excel
High level of independence in action
What we offer
flexible working conditions (hybrid)
private medical healthcare
co-financing for sports carnets
discounts for corporate shopping
great atmosphere
international and inspirational team
Benefits
sharing the costs of sports activities
private medical care
remote work opportunities
flexible working time
corporate products and services at discounted prices
coffee / tea
drinks
holiday funds
birthday celebration
employee referral program
one shorter working day
Estee Lauder (Poland) Sp. z o.o.
Estēe Lauder Companies jest jedną z wiodących firm kosmetycznych utożsamianą z doskonałą jakością usług oraz innowacyjnymi produktami najwyższej jakości, posiadająca w swoim portfolio między innym takie marki jak : Estee Lauder, Clinique, MAC, ADF, Bobbi Brown, La Mer, Smashbox, Bumble and bumble, Origins, GlamGlow, Jo Malone London.
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