Job Description Summary
We are looking for an energetic and enthusiastic Executive Assistant to join BD team. The role will support out of Poland the group of senior leaders (VP and Senior Directors level) that are located across European countries The ideal candidate will be extremely organized, have the business acumen to priorities and deliver to competing deadlines.
The role will provide full administrative support, assist with communication, and help to navigate through complexity of daily arrangements.
Main objective of role :
Proactively manages complex calendars with competing priorities to keep the VP and Senior Director abreast of meetings and tasks and to ensure she / he has the information necessary to effectively navigate through their daily, weekly, quarterly, and annual priorities
Must be able to effectively communicate and appropriately represent the organization and the leader
Schedules business travel and accommodations, and reconciles and maintains expense reports
Organizes, coordinates, and attends staff meetings, and organization wide meetings; program manage meeting agenda, minutes, and action tracking
Manage the organization dashboards and reports, including deviation analysis
Own organizational communications, intranet web-page and regular bulletins if needed
Actively engaging and leading employee engagement initiatives
Extreme confidentiality and discretion a must; position handles highly confidential information on a regular basis
Working hours flexibility to deliver to event-based support needs
Build credibility and respect amidst colleagues, management, and external partners
Supports organization level projects or specific roll-out requirementS
We are looking for a person with 2-3 years of international corporate experience and strong business acumen. Fluent English language is essential and any additional language will be a benefit.
The right candidate should possess a high level of professionalism blended with a sense of humor.
Those skills would be critical :
Excellent Time management and organizing skills
Excellent networking skills, team-spirit and open attitude
Excellent written and spoken executive communication skills
Ownership and execution
Additionally, we would be looking for :
Demonstrated ability to use sound, independent judgment in absence of a leader.
Technology adept and well versed in office productivity applications
Proven interpersonal skills to work in a matrix organization as a team player
Experience with diary management (scheduling meetings, follow-ups etc.) and extensive travel bookings
Demonstrated competence of working at Executive management level.
Be of an investigative nature to increase the effectiveness of tasks, problem solving mind-set
Demonstrate a pro-active nature with regards to project management
Excellent written and verbal communication skills
Work as a facilitator in improving leader productivity
We can offer you a great possibility to work in an international company (first-in-class in its business area), competitive compensation with great benefit package (e.
g. health insurance, medical care, lunch vouchers, and sport / entertainment bonus), friendly work environment and healthy oriented culture (healthy food, sport activities, participation in pro-health actions and events, charity initiatives).
We are based in a new, modern office in the city center, developed to live healthy lives and to have a great opportunity for professional growth as well as challenging and rewarding work within a dynamic, international teams.