Executive Assistant with French
Job Location PL-Warsaw
Bain & Company is recognized as one of the top international management consultancy firms. We assist major corporations worldwide with strategy formulation, acquisitions, organizational design and performance improvement.
In 2015, Bain & Company opened the Global Business Services Center in Warsaw, in order to provide the best-in-class internal support, efficiently and professionally, to both leadership and consulting teams in Bain offices across Europe, the Middle East and Africa.
Based in our Global Business Services (GBS) in Warsaw, the role is to provide comprehensive administrative, secretarial and organisational support to 2 - 3 Partners within Bain & Company.
Successfully manage a hectic and ever evolving diary , proactively predicting when schedules are likely to change and making adjustments where necessary.
Ensure all participants are fully informed of all changes. Re-scheduling complex meeting and travel itineraries at short notice.
Co-ordinate travel itineraries and administering the timely procurement of visas and other travel documentation. Providing detailed travel itineraries (as required) and ensuring that relevant business material pertaining to each trip is collated and presented well ahead of time.
Prioritise and edit all incoming communication , composing responses or redirecting as appropriate, alerting where further action is required and prompting when due.
Build and maintain co-operative relationships with clients and colleagues of all levels both internally and externally.
Proactively assists partners in relationship building efforts by knowing who their priority contacts and companies are and setting up regular check-ins to create and maintain a relationship management plan for these priorities
Employs best practices when accessing the CRM and digital mailing system, including timely and accurate creation / updating of contact information, according to global data standards and active management of partner / manager mailing lists
Have the ability to create / amend PowerPoint presentation decks , for client presentations and internal meetings.
During regular communication updates provide overview on diary appointments, etc.; the managing of their to do lists and generally being proactive in thinking about what you can take on in order to leverage their time.
Be capable of organising small events , although it should be noted that the opportunity to do this is quite limited.
Manage expenses and timesheets on a regular basis
Be willing to juggle priorities to assist with sickness / short term holiday cover within the team
Previous experience in supporting management board, manager , department, etc.
Experience in working at a senior level in a demanding environment
High level of written and spoken French and English
Computer literate; extensive prior experience and at an advanced level in using Microsoft Word, Outlook, and at an intermediate level using Excel and PowerPoint
Can Do! mentality and positive attitude
Diplomatic, efficient and accurate, with excellent communication and listening skills
Able to work on own initiative and be proactive