Administrative / Project Support Officer
TMF Group
Katowice, Poland
2 d. temu

Administrative / Project Support Officer

Apply now Job no : 519880

Work type : Full time

Location : Poland

Categories : Administration

Office Location : Katowice

About TMF :

TMF Group is a leading global provider of high-value business services to clients operating and investing globally. We focus on providing specialized and business-critical financial and administrative services that enable our clients to operate their corporate structures, finance vehicles and investment funds in different geographical locations.

Our core services can help companies of all sizes with HR and payroll, accounting and tax, corporate secretarial, international corporate structuring, fund administration and structured finance whether a company wants to globalize, or whether they need support to streamline existing operations.

With operations in more than 80 countries, TMF Group is the global expert that understands local needs. Global reach, local knowledge : helping to do business seamlessly across borders.

Key responsibilities

You will ensure that adequate support is provided with the day-to-day administrative activities, including communicating with the stakeholders, assisting with planning the delivery if current and new projects, organising meetings, preparing agenda and minutes, updating content for presentations.

  • Administrative support :
  • Meetings and appointments organisation
  • Managing diaries and emails
  • Booking and arranging travel, transport and accommodation
  • Collating and filing expenses
  • Project management and co-ordination skills :
  • Preparing reports, presentations and correspondence
  • Prepare ad-hoc reports for management, as required
  • Provide project updates ad reports via Excel and any other tracking system as required
  • Liaise with various teams regarding arrangement for meetings
  • Participate in relevant internal working groups / projects, services and initiatives to provide information, advice and support.
  • Take formal minutes of meetings
  • Provide timely information and updates on arrangements to the team / collaborators
  • Work on own initiative on a day-to-day basis, autonomously, escalating any issues that may arise to the appropriate person
  • Key Requirements :

  • 5+ years minimum experience in a similar role
  • Excellent oral and written communication skills in English
  • Proficiency in MS Word, Excel, PowerPoint and Outlook
  • Organisational skills and the ability to multitask
  • You are comfortable working within an international commercial matrix
  • Able to deal with different cultural backgrounds
  • Working at TMF Group offers

    Learning opportunities : you will work with highly experienced colleagues who are ready to share their knowledge, and will receive the opportunity to work on diverse and complex client requests.

    You will also be able to apply for and be supported for training.

    Value-driven work environment : you can expect integrity and respect from all your colleagues and your leadership team.

    Teamwork : an environment where we learn from our mistakes and work together to improve our processes continuously. A no-blame culture where teamwork is important, valued and lived daily.

    Ambition : we are a growing company in which we constantly look for the next opportunity and where all ideas are welcome.

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