Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across nearly 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation.
Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies
Do you want to work in a stimulating, international environment for a global leader consulting company? We are looking for enthusiastic and talented people to provide remote executive administrative support from our Warsaw office based in the city center.
In this role, you would support about 5-6 Principals based in the Middle East.
The Opportunity :
We are looking for enthusiastic and talented people to provide the administrative assistance in the following areas : calendaring, travel arrangement, timesheet and expense reporting, CRM and client support plus team support.
Working time : Sunday-Thursday with one Sunday off a month.
Key responsibilities :
Maintain diaries for 5 / 6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.
Coordinate travel and accommodation, book cars, rail tickets, etc.
Prepare monthly timesheets for each assigned Principal
Prepare all expense reports
Maintain / update client contact database to ensure accuracy of information for firm use
Assist the Marketing Department with the coordination of customized mailings
Prepare letters, proposals and other documents using Oliver Wyman formatting styles
Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals
Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm
Provide training and support to new Administrative Assistants
Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team
Carry out any other tasks given by the Line Manager within the scope of the job to ensure effective delivery and development of the service
What do we expect?
Impeccable written and oral English (C1 - C2)
Strong client service attitude
Excellent interpersonal and communication skills
High level of attention to detail and accuracy
Not required, but would be an asset :
Good knowledge of a second language is a big plus (Spanish, Italian, Arabic or French)
Knowledge of MS Outlook / Word / Excel and CRM as a plus
What we can offer you :
Full time job contract with an attractive compensation package (including year-end financial bonus)
Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
Opportunity for professional growth in a stable, global company
Access to mentoring and training programs
Inclusive culture with Employee Resources Groups and CSR activities
Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
Fresh fruit, beverages and snacks while working in our modern office near the city center
Why Oliver Wyman?
Working as part of our global, entrepreneurial company, you’ll do meaningful work from day one. We’re looking for individuals who challenge the norm, and constantly strive to build something new for the firm and the world around us.
There’s no "one size fits all." We hire exceptional people and help them thrive through a built-in support network, flexible career paths, and no artificial barriers to advancement.
At Oliver Wyman we do not unlawfully discriminate against anyone and we are particularly mindful of the requirements to prohibit discrimination based on nine protected characteristics namely : age, disability, gender reassignment, race, religion or belief, sexual orientation, sex, marriage and civil partnership and pregnancy and maternity we want you to bring your authentic self and be someone who enjoys working within a diverse and talented team.
Additionally, we pay close attention to work / life balance and family life, military status and personality types.