Administrative Assistant
Thomson Reuters
Gdynia, Poland
16 d. temu


The Administration Team is the first point of contact for external and internal customers and guests reaching Thomson Reuters office in Gdynia.

Providing wide range of professional administrative services and support to teams based in Gdynia centre, enabling their operations to run smoothly, enhancing the efficiency of the business.

This includes ensuring standardized office space usability for all employees according to H&S requirements in cooperation with Facilities Management and IT departments.

Cooperation with site support teams including Human Resources, Learning, Communication Specialist, Security and Health & Safety, addressing the site development.

Travel organization assistance, onsite and offsite events, conferences and meetings coordination.

Invoices & T&E expenses reconciliation. Office supplies orders.

Time is of the essence here to ensure that orders and queries are acted upon within designated timeframes.


  • Greeting visitors
  • Receiving and screening calls
  • Receiving, distributing and sending post, courier coordination
  • Providing support to staff members
  • Point of contact for internal and external clients
  • Preparation and supporting functions at the site (events, conferences, etc.)
  • Making orders : office / kitchen supplies
  • Machine / printers / photocopiers maintenance and ordering
  • Invoices and expenses reconciliation
  • Accountancy documentation preparation
  • Booking travel
  • Managing Distribution Lists

  • Very good knowledge of English
  • Ability to prioritize own work and work independently
  • Flexibility and reliability around unpredictable time constraints and schedule changes
  • Exhibiting accuracy and attention to detail
  • Ability to multi-task and adapt to changing priorities
  • Knowledge of Excel
  • Team player skills
  • High level communication skills and customer service
  • Positive and energetic personality

  • Casual and diverse office environment where colleagues come from over 30 countries
  • Ability (or even a need) to practice English skills daily
  • Range of development opportunities through traditional trainings, on-site and international projects
  • Two additional days off for voluntary jobs
  • Access to Thomson Reuters products with real-time economic data
  • Wellbeing scheme including private healthcare, Multisport card and more
  • At Thomson Reuters, we believe what we do matters. We are passionate about our work, inspired by the impact it has on our business and our customers.

    As a team, we believe in winning as one - collaborating to reach shared goals, and developing through challenging and meaningful experiences.

    With more than 45,000 employees in more than 100 countries, we work flexibly across boundaries and realize innovations that help shape industries around the world.

    Making this happen is a dynamic, evolving process, and we count on each employee to be a catalyst in driving our performance - and their own.

    As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex / gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law.

    Thomson Reuters is proud to be an Equal Employment Opportunity / Affirmative Action Employer providing a drug-free workplace.

    Intrigued by a challenge as large and fascinating as the world itself? Come join us.

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