Depositary / Trustee Business :
Depositary has oversight responsibilities for the Investment Manager's activities in a number of key areas such.
The Depositary is also responsible for the safeguarding of the assets of the authorized fund. This separation of the management of the fund's assets from their ownership is the most fundamental element of investor protection provided by authorized funds.
The Depositary also has a responsibility for protecting the interests of incoming, outgoing and continuing investors in a fund.
Whilst not having a direct responsibility for the Manager's activities, the Depositary must take reasonable care to ensure that the Manager is properly discharging its own responsibilities in line with UCITS V, AIFMD and local markets regulations.
Purpose of Role :
The Team Supervisor is responsible for first line managing the Depositary Team. In order to efficiently and effectively manage the operations, the Team Manager focusses in particular on the following :
Goal setting and organizing
The Team Manager sets the operational goals for the team as a whole, and the operational and personal development goals for the individual team members. This includes :
Assigning and communicating responsibilities within the team.
Managing the work flow of the team.
Setting clear, realistic, and challenging PPR goals for Team Members.
Chairing the weekly Team Meeting and assuring any action points are clearly allocated and time framed.
Observing and supporting
The Team Manager observes the status of the operations and provides additional management attention whenever needed. This includes :
Quality controlling the work conducted both in terms of quantity (finishing the daily tasks) and quality (outcome of the work).
Focus points for quality control are : timeliness, accuracy, and completeness of work conducted. Discussing the outcomes with direct reports and agreeing on a resolution plan where necessary.
Hosting regular one-on-one meetings with Team Members, providing feedback, and give or arrange coaching for Team Members where necessary.
Hosting bi-annual PPR reviews. Describe the witnessed development of the team member and agree on the focus points for the coming months.
Managing any interpersonal conflicts within the team.
Risk management and management information
The Team Manager manages the risks within the team, on an operational and a human resources level. The Team Manager keeps the Department Head informed of problems and successes within the Depositary Team. This includes :
Conducting resolution sessions with team members when needed due to quality of work or communication style issues.
Meeting with the Department Head on a weekly basis and assuring that after this meeting, the Department Head is aware of :
Any issues regarding the timeliness, accuracy and completeness of all work conducted within the Depositary Team.
Any needs that need addressing, whether technical or staffing based.
Other : Specific Duties :
Specific Duties :
Prepare and plan workloads to ensure client and internal deadlines are meet
Identifies and takes action to correct procedural weaknesses
Communicate to internal departments progress on pending project
Act as first point of contact for general queries
Facilitate resolution of outstanding issues and / or exceptions with other departments in respect of the unit’s work
Monitor and document process flows and procedures
Management of internal / external audit requests through to audit sign off.
Determine training requirements and development activities of the team
Oversee the mentoring and development of the team through goal and objective setting.
Maintaining and fostering a team environment
Ensuring communication with appropriate contacts on outstanding items is effective in order to ensure highest standards are met Introduce and contribute new ideas / procedures to further streamline the operational process
Responsibility for MIS reporting (to offshoring SSB sites and Management) and regular calls.
Ensure error reporting and mitigating actions in place.