Due to rapid growth of our organization in Gdansk we are looking for experienced professionals to join our Finance and Accounting projects.
We are currently seeking for individuals who could join one of ours F&A teams.
Taking part in knowledge acquisition process within Accounts Payable
Preparing process documentation and knowledge transfer notes
Processing of accounting transactions in accordance with process documentation
Participation in month end closing for AP
Processing of Travel & Expense
Preparing process reports
Providing high level of customer service to internal and external stakeholders
Communication with internal and external customer in an effective and efficient manner
Taking part in implementation of process improvement initiatives
Experience in Accounts Payable Processes (Invoice Processing, Payments, Vendor Master, Vendor Reconciliation, Vendor Query Management) will be an asset
Fluency in Italian language (both written and verbal)
Good English knowledge
Good Excel knowledge
Good analytical skills and attention to detail
SAP knowledge will be a plus
WHAT WE OFFER :
Opportunity to be part of a rapidly expanding global organization with irreproachable reputation
A role that provides you progress both professionally and personally
Opportunity to gain transition experience within F&A area
Open-minded and multinational environment
Pleasant and inspiring working atmosphere
Professional development and clear career path
Possible trainings with international specialists
Convenient location and new office building
Training & development opportunities within company
Competitive salary with cafeteria benefits
In case our offer does not suit your needs, fell free to send it to interested acquaintances or friends. Stay up to date with our website for more suitable job offers.
If you are looking for similar positions and are interested with the company,
please, do not hesitate to send us your CV anyway.
Bachelor / Post Graduate degree in Commerce (exclusion :
BE / BTech / MCA / Arts and Science Graduates)
Responsibility : Business / Customer : Articulate / communicate in a manner which is understood by clients / endusers.
Connect with the customer & provide highest level of satisfaction to the customer.
Handling & processing multiline invoices, rectifying errors in vendor master, interacting with buyers / vendors for resolving simple exceptions, adjusting (self) debit notes / vendor credit notes against open invoices, creating vendor account statements, Handling payroll processing, handling RFQ / Price differences, Contract & Catalog processing and upload, basic spend analysis and reporting, RFx support and any adhoc requests to ensure SLAs are met as agreed for customer satisfaction.
Project / Process :
Ensure process guidelines are followed and met as documented.
Achieve process SLAs / metrics productivity and quality targets within the established timelines.
Raise process related issues on time with process lead and team lead.
Resolve process related queries, expedite on data requests and escalate for resolutions.
Adhere to shift handover process.
Adhere to security practices set by organizationImplement.
Implement small process improvement projects.
Record data relating to production statistics, enduser related notes, etc as appropriate.
Contribute towards creation of knowledge updates & stay updated with process knowledge / changes.
Ensure updation of SOP.
Provide updates and submit reports related to own area of work.
Perform root cause analysis on the errors made by the team members.
In the absence of the PL and TL, perform the following tasks when assigned : .
i Communicate and manage transport delays.
ii Timely Resolution for Technical Issues.
iii Escalation of Breach of Code of Conduct.
A) Invoice Processing.
Process vendor invoices within agreed SLA or before due date.
Invoice indexing, if applicable.
Perform three way match (GR, PO and Invoice) for PO Invoices.
Follow appropriate approval process for nonPO Invoices.
Signature verification for nonPO Invoice.
Detecting duplicate invoices and avoiding duplicate payments.
Processing Priority Invoices.
B) Pending / Unprocessable.
Clear Pending within Scope.
Generate / Review aged pending invoices and coordinate with buyers / vendors for faster clearance.
Follow up for GRs for posting the invoices.
c) Payment Runs.
Validate invoices which are due for payment run.
Process manual payment wherever applicable with approvals.
Support intercompany payments.
Process payroll within agreed SLA or before deadlinePerforming reconciliation on payroll activities.
Complete the internal QC.
People / Team Management : Act as a buddy for New Hires.
Conduct peer reviews.
Conduct refresher training.
Complete mandatory training for self as identified.
Contribute to and participate proactively in knowledge sharing sessions.
Align individual goals with team objectives (work cohesively with the team).
Collate team performance data for reporting purposes as and when requested by Process and Team Lead.
Record attendance and time sheet related data.
Scheduling Leaves for Self & Team.
Flexibility to work in any shift if required.
SNo Primary Skill Proficiency Level
Rqrd. / Dsrd. 1Travel & ExpenseNADesired2Payable Invoice ProcessingNADesired3Procure to Pay-Account PayableNADesired
Appendix : Functional Skills
SNo Functional Competency Functional Skills Proficiency Level
1Written CommunicationPL22Operations ExcellencePL1
Proficiency Level Generic Reference PL1The associate has basic awareness and comprehension of the skill and is in the process of acquiring this skill through various channels.
PL2The associate possesses working knowledge of the skill, and can actively and independently apply this skill in engagements and projects.
PL3The associate has comprehensive, in-depth and specialized knowledge of the skill. She / he has extensively demonstrated successful application of the skill in engagements or projects.
PL4The associate can function as a subject matter expert for this skill. The associate is capable of analyzing, evaluating and synthesizing solutions using the skill.